Your team is the integration. That's the problem.
Somebody types the same job details into three systems. Leads sit in a shared inbox until someone gets to them. Quoting takes three days because it means chasing four people. None of it is a software problem you can buy, which is why it never gets fixed.
This is not a bigger website package. It is a separate service with its own process, its own contract and its own prices, and it starts with a paid plan rather than a proposal.
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What it costs, before you scroll.
Three stages, and you can stop after any of them. All figures are in Australian dollars and include GST.
-
01
Workflow Blueprint
$1,499
one-off, credited in full against the build
Two to three days of work. You keep the process map, the ranked opportunities, the architecture and the fixed-price quote whether you go ahead or not.
What's in it -
02
The build
from $4,999
fixed price, staged 40 / 30 / 30
Three bands, from a single workflow joined end to end up to a bespoke system built around your process rather than a vendor's.
See the bands -
03
Keeping it running
from $299/mo
twelve-month minimum on all three tiers
Monitoring, break-fix and change capacity. An integration nobody owns stops working inside a year, and that is not a risk worth carrying to save $299.
See the tiers
The symptoms are always the same.
Systems get added one at a time, and nobody is paid to join them up.
The same data, typed three times
Into the quoting tool, then the calendar, then accounting. Every correction costs twice.
Leads live in a shared inbox
Nobody owns them, so they get answered when someone has a minute. Nobody tracks which went quiet.
Quoting takes days
Pricing lives in one person's head, availability in another. A number takes three conversations.
A spreadsheet is holding it together
One person understands it, nothing else talks to it, everyone is quietly frightened of it.
Failures are silent
When a handoff fails, nothing alerts anyone. You find out when a customer rings up annoyed.
Growth means hiring admin
More work needs more coordinators before it needs more people doing the job. That's the ceiling.
Blueprint, then build, then run.
Nobody commissions a five-figure build off a sales call. So we don't ask you to.
Blueprint
We map how the business actually runs, then rank the automation opportunities by impact against effort.
The plan is the deliverable
The architecture, the ROI model, the fixed-price quote. Yours whether we build it or not.
Build
Fixed price from your blueprint. Payment staged across start, midpoint and acceptance.
Run
APIs change and integrations break. Someone has to own that, with monitoring so failures surface first.
Step one. The Workflow Blueprint.
Nobody should commission a five-figure build off a sales call, so we don't ask anyone to. This is the paid piece of work that makes the quote real.
$1,499
one-off, includes GST, paid upfront
Fully credited against the build if you go ahead within 60 days.
Go ahead and it has cost you nothing. Don't, and you still keep a process map and a costed plan you can hand to anybody.
- A process map of how the business runs today
- An inventory of your systems and what each one integrates with
- Ranked automation opportunities, scored on impact and effort
- A recommended architecture
- An ROI model in hours and dollars
- A fixed-price implementation quote
Two to three days of work, paid upfront. A business that won't pay for the plan was never going to commission the build.
Talk about a blueprintStep two. Build bands.
Starting prices. The real figure comes from your blueprint, because bespoke work can't carry one fixed number.
Workflow automation
One workflow automated end to end, two or three systems connected.
- Enquiry lands and routes automatically
- Quote triggered and tracked
- Follow-up chased without anyone remembering
- Review requested at the right moment
Integrated operations
Multiple connected workflows across four to six systems.
- Everything in the band below
- Custom agents for your specific process
- An operations dashboard
- Cross-system reconciliation
Custom systems
Where off-the-shelf genuinely doesn't exist for what you do.
- Bespoke application development
- Deep integration across the business
- Purpose-built agents
- Built around your process, not a vendor's
Staged 40% to start, 30% at the midpoint, 30% on acceptance. All prices in AUD, GST included.
Step three. Keeping it running.
An integration nobody maintains stops working within a year. APIs change, vendors deprecate endpoints, volume outgrows the build.
Standard
$299/mo
for builds $4,999 to $11,999
Monitoring, break-fix, minor tweaks and a monthly report.
Managed
$699/mo
for builds $11,999 and up
Standard plus proactive optimisation, a quarterly review, priority response and two included change hours a month.
Partner
$1,499/mo
for builds $24,999 and up
Managed plus continuous development, six hours of dedicated capacity a month, and a direct line.
How to think about the run fee
Judge it against what the workflow replaces. Ten admin hours a week saved is roughly eighteen thousand dollars a year, so $299 a month isn't a close call.
Twelve-month minimum on all three: the build and capacity commitment are far larger than a website care plan. First month free on builds over $11,999.
Start with the blueprint.
Tell us which symptom sounds like your week. If automation isn't the answer, we'll say so before you've spent anything.